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Team Email: Creates a blank message addressed to the members of. To Manager: Creates a forwarded copy of the currently selected message with your manager’s address in it. Method 2: AutoCorrectĪnother alternative would be to create an AutoCorrect entry and add the “Replace” word to your Quick Step message body already. The default quick steps include: Move to : Opens a window for you to select a folder to which you’d like to move the message.
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Outlook will create the Quick Step and display it on top of the items in the Quick Steps group. Click on the Finish button to create the Quick Step. Create New: This isn't really a Quick Step - it opens the Edit Quick Step dialog box, which allows you to create your own custom Quick Steps. Once necessary details are provided, Outlook will enable the Finish button on the Edit Quick Step dialog. For instructions see: AutoComplete Quick Parts.įor more details about managing Quick Parts see: Adding, modifying and deleting Quick Parts. Reply & Delete: When you select this Quick Step, Outlook automatically opens a Message form for replying to the sender of the selected message and moves the selected message to the Deleted Items folder. Once you’ve executed the Quick Step, you can insert a prepared Quick Part via Insert-> Quick Parts.Īnother way to quickly insert the Quick Part is by defining a short name for it any type that name in your message.
Outlook quick steps 2016 full#
Using a Quick Part is the intended way as it allows you to create and manage Building Blocks of text and has full support for Rich Text formatting as well as for image and tables.
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Both methods are also quite easy to set up and to update if you ever want to adjust your template text. This requires a little additional interaction to get the mail out but not much. What you can do however is create a Quick Part or AutoCorrect entry for your table. Quick Steps indeed don’t support the HTML format for a predefined message. Is there any way to make this work with a Quick Step or another quick alternative? I’ve tried copy/pasting the content from the source document and even put in HTML codes within the Text area of the Quick Step but it seems that this field is Plain Text only. This works for most of my replies but for one type of reply I need to have rich text formatting support with additional font settings, an image and also a table.
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I really like the ability to instantly reply with a message template via Quick Steps.